How to Submit Documents

To submit documents for inclusion in the National Class Actions Database, please follow these two steps:

Step 1: Download and complete the Database Registration Form in its entirety (Microsoft Word format)

Step 2: E-mail the completed Database Registration Form and accompanying accessible PDF or Word documents (e.g. original pleadings and certification motion) to


The Canadian Bar Association Internet websites, including web content, conform to the Accessibility for Ontarians with Disabilities Act (AODA) and World Wide Web Consortium (W3C) Web Content Accessibility Guidelines (WCAG) 2.1, at Level AA. All content (PDFs, images, audio and video) submitted to the National Class Actions Database must comply with these accessibility standards.

Elements of an Accessible Word Document

Accessibility starts with a properly formatted Word document:

  • Use style elements to structure documents in a hierarchical manner (H1 to H6, etc).
  • Add alternative text to images and other graphic elements within the document.
    • Highlight the important details in the image that are relevant to the page content.
  • Table usage:
    • Used for tabular data and not layout.
  • Insert hyperlinks:
    • Hyperlinked text should be descriptive: never use generic phrases like “click here.”
    • Don’t open in a new tab.
  • Properly insert footnote and references.
  • Provide proper tab order and help text for forms.
  • Convert to PDF.

Elements of an Accessible PDF

Adobe Acrobat Pro DC uses menus, tool bars, icons and other controls to create accessible PDFs. It also uses special features and additional accessibility functions:

  • Document Properties
  • Remove Hidden Content and Comments
  • Bookmarks
  • Hyperlinks
  • Accessibility Tags
  • Accessibility Report
  • Review Table Tags
  • Reduce File Size

Note: If the PDF is a scanned document, use Optical Character Recognition (OCR) to convert the image to searchable text. Correct any mistakes in the text and manually tag the document for accessibility in Acrobat Pro DC.

Please speak to your technical or document support specialist first if you have any questions about meeting these standards. You can contact us at