II Meetings

6. Conduct of General Meetings of the Association

  1. No person shall speak at a General Meeting more than ten minutes at one time or more than twice on one subject, except as indicated on the formal program prepared for the meeting. This rule of procedure may be dispensed with if 75% of the members present at the meeting vote to suspend it.
  2. For the debate of resolutions at a General Meeting, no person shall speak more than three minutes at one time or more than twice on one subject, except that, in introducing the resolution, the mover may speak up to five minutes. This rule of procedure may be dispensed with if 75% of the members present at the meeting vote to suspend it. (Board; 21 Jun 2018). 

7. Conduct of Board Meetings: Voting by email

  1. Between meetings of the Board, the President can decide whether an issue needs to be decided by the Board.
  2. If so, the President can decide whether to convene a meeting by telephone or other communications facilities or to have an email vote.
  3. For an email vote, the question and any accompanying documents will be sent to the Board by email.
  4. A discussion period of at least 24 hours will be set. Board members will use “reply all” to give others the benefit of the opinions shared. Members can indicate whether they support the proposal, but no voting is permitted in the discussion period.
  5. At the end of the discussion period, a voting period of at least 24 hours will be set. Quorum must vote to have a valid decision. (Indicating a position during the discussion period and then doing nothing in the voting period does not count as a vote.)
  6. At the end of the voting period, the Chief Executive Officer will inform the Board of the outcome. The report will list who voted yea and nay.
  7. The decision will be noted in the minutes of the next meeting.

8. Conduct of Meetings of Entities of the Association

  1. Meetings of the Board of Directors, Committees, Subcommittees or Sections are conducted in accordance with Roberts' Rules of Order and will be consistent with the Bylaws, Regulations and policies of the Association, and the CBA Principles of Conduct.
  2. Except as otherwise provided, meetings of the Board of Directors, Committees, Subcommittees or Sections may be conducted by means of a telephonic, electronic or other communications facility that permits all persons participating in the meeting to communicate adequately with each other, if the Association makes that communications facility available. Participation in the meeting constitutes presence at the meeting for the purpose of determining quorum.