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Jobs @ CBA

CLE Coordinator

Position Summary

Reporting to the Director of Professional Development, the CLE Program Coordinator is responsible for the coordination and administration of legal conferences in accordance with CBA policies and procedures. A high level of  interaction with the general public, CBA members and staff is required. Must be self-motivated with the ability to multi-task and perform with minimal supervision.

Job Responsibilities

• adheres to program budgets, reviews invoices and expense claims for accuracy, codes for processing;
• drafts correspondence;
• drafts and updates CLE promotional material for a variety of publications and sites, including CBA web-pages, National magazine, and others;
• provides  liaison and administrative support to volunteer speakers and program chairs;
• coordinates meetings and conference calls;
• coordinates distribution of brochures and other publicity;
• liaises with translation and desktop publishing services;
• registers conference delegates, prepares name badges, delegates lists, event signage  and related materials;
• responds to telephone and fax inquiries;
• prepares invoices;
• liaises with Meetings Department, hotels, travel agent and other service providers;
• co-ordinates the production of conference material;
• co-ordinates requests for audio-visual equipment;   
• attends on-site to ensure the proper delivery of the CLE conference;
• prepares closing reports (e.g. statistics, speaker & seminar evaluations);
• processes expense claims, follows-up on outstanding accounts;
• collects and forwards publication orders to publications officers;
• orders and maintains supplies;
• maintains filing system; and
• other related duties as required.

Human Relation Skills

Contact with CBA Staff: Significant contact with director of PD, CLE coordinators, meetings, membership, communications and IT staff, regular contact with executive director, senior directors and directors.

External Contacts: Some contact with CBA Officers, Branch Executives, Section, Conference and Committee Chairs, frequent and extensive contact with members of the Association, representatives of provincial and federal governments and the general public, suppliers and other national and international professional organizations, liaison with hotel staff and other service providers.

Qualifications

Education

• Experience in working with CBA members/volunteers/not for profit sector;
• Completion of secondary school or equivalent;
• Advanced computer skills (iMIS, MS Word, Excel, Acrobat preferred);
• Experience in dealing with hotels, travel agents, conference speakers;
• Experience in meeting planning.

Skills, Knowledge and Abilities

• Bilingual;
• Ability to communicate effectively;
• Ability to work with minimal supervision;
• Ability to work effectively and efficiently under pressure;
• Ability to organize and set priorities;
• Attentive to detail;
• Excellent interpersonal skills;
• Excellent keyboarding skills;
• Available to work weekends, evening and travel if required.

Impact

The position requires high degree of visibility to other CBA National Office and Branch staff, CBA volunteers and external agencies.

Become part of a team of highly motivated professionals. Qualified applicants are invited to forward their resumes, stating salary expectations to joanb@cba.org.