Position Title: Adminstrative Assistant - Membership / Communications

Start date: June 5, 2008

Reports to: Director of Stakeholder Relations

Summary of Job Responsibilities:

Provides administrative support and secretarial duties to the Director of Stakeholder Relations, and the team consisting of: Web Manager, Communications Coordinator, and Database Membership Coordinator.

Detailed Job Description includes but is not limited to:

• Schedule meetings and co-ordinate follow-up action plans
• Format a variety of forms and data to prepare for web inclusion
• Mail and email contact preparation with a variety parameters to members and non-members about projects and ongoing recurring programs
• Prepare packages for recurring member solicitation and keep records of same
• Prepare mail merges, prepare labels, collate correspondence and stuff envelopes
• Learn the iMIS database and provide assistance investigating and gathering contact information for updating the database.
• Data entry and retrieval from various sources including Online Legal Resource Directory online directory licenses. Able to do excellent online searches.
• Make advertising calls to sponsors and law firms for publication and Law Week
• Other assigned duties as required

Required Knowledge, Skills and Ability:

• Excellent oral and written English communication skills
• Typing speed of 50 WPM and experience using online search engines
• Advanced MS Office XP skills, database experience, including Alpha / Numeric data entry and filing
• Strong organizational, detail-oriented, multi-tasking and prioritizing skills
• Punctual, reliable, adaptable, flexible and able to take direction cheerfully
• Proactive, motivated and good problem solver
• Tact and diplomacy in dealing with Association members and the public

Preferred Candidate:

• Has an administrative interest in communications, design and data
• Has experience providing support in publication/web/or committee environment
• Has personal integrity, high work standards and is mature

Salary: Commensurate with skills and experience.

Submit cover letter and resume by email to personnel@bccba.org, with subject line: Administrative Assistant – Membership / Communications, by close of business Friday, May 23, 2008.

[posted May 13, 2008]